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XVII International Workshop on Chronic Lymphocytic Leukemia (iwCLL) Ancillary Events Application

 

Click here to download application.

Hold and schedule advisory board meetings, focus groups, webcasts, videotapings, KOL interviews, corporate and staff meetings, social events, and more, in conference space or outside the conference space. This applies to functions of any size or nature, and in any location. All ancillary events must receive iwCLL committee authorization.

Examples include (but are not limited to):
• Advisory Board Meetings
• Focus Groups
• Webcasts
• Videotaping
• KOL interviews
• Hospitality Suites
• Hospitality Desks
• Internal Corporate Business Meetings
• Investigator Meetings
• Investor Meetings
• Offices
• Social Events

Content and Guidelines for iwCLL Function Space

Ancillary activities should not compete with the iwCLL 2017 agenda or ISS symposia. Venues and agendas should be conducive to a scientific interchange. iwCLL 2017 will release and assign conference hotel space for the requested event. At that point, the organization will work directly with the conference hotel to plan the event. For events held outside of the iwCLL 2017 conference hotel space, iwCLL will determine whether the proposed activity meets the guidelines.

Blackout Times

Organizations may not hold any functions other than approved ancillary events during the defined blackout times unless approved by iwCLL. Failure to have approval to hold any event in these established time frames may result in exclusion from all iwCLL 2017 events (current and future). Blackout times do not apply for exhibitor staff meetings; however, an application must be submitted for approval. Blackout times are as follows:

Friday, May 12, 5pm – 8pm
Saturday, May 13, 7am – 6pm
Sunday, May 14, 7am – 7pm
Monday, May 15, 7am – 4pm

Conference Hotel Space Request

Pick a date and time slot available that best meets your needs. IwCLL 2017 limits the number of events taking place at any given time to maximize attendance and provide an increased demand. Spaces fill up quickly, so book your program by January 30, 2017 and be sure to indicate your first, second, and third choice on the application. Space assignments will be reviewed by organizing committee and allocated in early February 2017. All ancillary events must receive iwCLL committee authorization. Ancillary meetings and function space is assigned first-come, first-served, subject to availability.

Non-conference Hotel Space Request

All ancillary events must receive iwCLL committee authorization. If you are planning on holding an ancillary meeting outside of the hotel, please complete the application.

Fees

In order to be processed, applications for ancillary space must be accompanied with the appropriate non-refundable fees:

$15,000 if held at the iwCLL Conference Hotel New York Marriott Marquis Times Square
– The ancillary event fee includes room rental and standard A/V set. All other expenses are the responsibility of the applicant.

$1,000 if held at a location other than the New York Marriott Marquis Times Square

Assignment of Space

Industries that have sponsored the iwCLL conference receive preferential space assignments when applications are received by January 30, 2017.

 

Click here to download application.

Please contact us at iwcll2017@bioascend.com for more information.